Invoicing the studio.

Invoices in your dock is where you bill the workspace for your work. These invoices are internal only, never visible to clients. You create an invoice, submit it, a manager approves it, and when the studio pays it you see it marked paid.

#The Invoices page

• Four totals across the top: Total invoiced, Awaiting approval, Paid this month and Outstanding.
• An Invoice an assignment card lists assignments with money still owed. Click Invoice this to start from one.
• Your invoices below, newest first, numbered like INV-0001.
• Payment details (top right) opens your payment details, and New invoice starts a blank one.

#Create an invoice

1. 1
   Click New invoice (or Invoice this on an assignment).
2. 2
   Pick the Related assignment. This prefills the remaining balance. If the work is not tied to an assignment, choose Free-form invoice (no assignment).
3. 3
   Set the Currency, the Due date and, if the studio gave you one, the SOW / PO number.
4. 4
   Under Line items, describe what you are billing. Use Add line for more lines.
5. 5
   With an assignment selected, the Bill: shortcuts fill a line for you: 100%, 50%, 25%, Remaining or Custom % of the agreed amount.
6. 6
   Add Tax or a Discount if needed, plus any Notes and Terms.
7. 7
   Click Create draft.

#Submit it

A draft is only visible to you. Click Submit to send it to the studio for approval. While it is submitted you can Withdraw it back to a draft if you spot a mistake. Drafts can be changed with Edit or removed with Delete. Use PDF to download a copy at any time.

#What happens next

A manager reviews your invoice and either approves it or rejects it with a reason. You are notified at each step.

• Rejected: you see the reason on the invoice. Fix it with Edit, then Resubmit.
• Approved: it is waiting for payment.
• Paid: the studio paid it and recorded a payment reference. If it was tied to an assignment, the payment also lands in that assignment’s ledger in My pay.

#For managers: the review queue

On the studio side, the same Invoices page shows a review queue grouped into Needs review, approved invoices awaiting payment, and All invoices. Open one to Approve, Reject (a reason is required) or Mark paid with a Payment reference. Payments to your production team happen outside UpRush; marking an invoice paid records that it happened.

Invoices to clients are a separate system: see Invoices.